Wednesday, 17 October 2012

Dates for Creative Media Workshops

If you would like to know more about creating videos, podcasts and screencasts why not come along to one of our Workshops.  New course dates are now available for staff and student sessions.

Workshop Dates

Monday, 15 October 2012

PC Availability is Back!

The PC availability service, which displays the number of PCs in each student computer room that are currently not in use and therefore available, is back in service.

The original PC Availability programme was written many years ago and worked well on our Windows XP infrastructure. However, when we moved to Windows 7 we did not include PC Availability in the install and we removed links to PC availability from our web pages and from our iSheffield mobile app.

Once the Windows 7 service had been successsfully rolled out we turned our attention to PC Availability and wrote a new system. the old petermeter has now been replaced by the jonmon. This is now being deployed room by room. It may take a few days for all rooms to be covered.

We are now in the process of adding the links to our web pages but in the meantime it can be found below:

PC Availability

If you use iSheffield you will now see that the PC Availability gadget works. Just tap the icon to see which rooms are full and which have available PCs for you to use. PC availability in your pocket - how good is that? To get iSheffield go here on your mobile device:

get iSheffield

Thursday, 11 October 2012

CiCS Quiz - Google Apps, the Answers

The annual Suppliers Fair took place on Wednesday 10th October. Staff from CiCS were on hand to discuss our services, in particular what Google apps are now available for staff.

Thanks to all those who entered our CiCS quiz ‘Name the Google App’.  The winners were Helen and Angela from the Registrar and Secretary’s Office.  If you knew a few of the icons and guessed or googled the rest the answers can be found below:

Google Chrome. Chrome is a free web browser developed by Google.

Google Groups. Groups can be used by you and your colleagues to share Google Apps, such as defining groups in Calendar.

Google +.  Google+ makes it easier to collaborate and communicate using video conferencing or online discussions through circles of contacts.

Google Hangouts. Hangouts let you video chat with up to 10 people, face-to-face. Just click the Start a Hangout button and invite your colleagues.

Google Docs. Google Docs makes it easy for you to share and collaborate on documents, spreadsheet and presentations. You can also create web forms that allow many people to input data into an online spreadsheet.

Google Drive.   Google Drive is a free service that lets you store all your files including documents, photos, videos and Google Docs online and access them anywhere.

Blogger.  Blogger is a web based tool that helps you publish  to the web instantly. You make posts to your blog by submitting a simple form on the Blogger website, and the results immediately show up on your site, with your design.
Create a blog

You Tube. YouTube is a video-sharing website on which users can upload, share and view videos. Most of the content on YouTube has been uploaded by individuals, although many organisations now offer their material via the site.
You Tube

Google was founded on the 4th September 1998

Wednesday, 10 October 2012

Online Video Producer - Student Placement

CiCS – Online Video Producer

There is a student placement opportunity for an online video producer within CiCS.

The role offers a 100 hour project based placement. You will create a suite of innovative/creative videos introducing and evangelising CiCS IT services from a student’s perspective. These will be used to create a structured online induction and will loop with captions on open day events.

You will be responsible for creating the conceptual idea of what the videos should look and feel like. You will feed into the decision making process of which services we should showcase in the videos.  You will plan, shoot and edit the content through to publishing the suite of videos online.

Essential requirements include:
  • - Innovative, creative thinker
  • - Passionate about creating video
  • - Comfortable and confident approaching and engaging students
  • - Experience of planning, creating and editing video content
  • - Experience of hosting content online through channels such as Youtube etc
  • - Thorough with administrative processes such as getting signed release forms
  • - Basic understanding of copyright requirements of any third party content
  • - Ability to produce high-quality content within a relatively short timeframe
You don’t need to be studying a related degree but must be able to demonstrate experience
in creating video content

Salary: £7.29 per hour

Potential project start date: Thursday 1st November

To Apply: Email your CV and covering letter to Bob Booth at:

Closing date: Friday 26th October

Monday, 8 October 2012

Finding Free PCs in the IC

There's a great new way to locate free PCs in the Information Commons. At the top of the stairs on each floor there's a plasma sceen showing the number of free PCs on each floor plus the position of the free PCs on the current floor.

It displays a floor plan of the current floor with dots for the location of each PC and a yellow dot for the location of an available PC. The column on the right of the display show the number of free PCs on each floor.

It's worth remembering too that when there are no free PCs in the IC you may still be able to borrow one of our laptops for up to four hours. This service is free - more information from the link below.

Laptop loan service

The general PC availability utility that lists the number of available PCs in all computer rooms around campus is working but has not yet been enabled on the new Windows 7 student computers. This will be activated in due course and we will let you know.

Wednesday, 3 October 2012

Join the Fight Against Spam

Nobody noticed, but at 2pm on Wednesday we switched from spam protection delivered by a third party system, Cisco Ironport, to the native spam protection integrated with Gmail.

Google spam filtering works on a different model in which definite spam is destroyed before it gets near the University, but probable spam is delivered but placed in your spam folder. Your spam folder can be found by clicking the More link at the bottom of your left-hand list of email labels. It will change to a Less link and reveal four hidden folders including your spam folder.

For the first few weeks you should check your spam folder to see if any messages are incorrectly identified as spam. In Gmail you can use a button to mark a safe message as Not spam and this will ensure similar messages do not get falsely identified as spam in the future. In Thunderbird, in the message list, click the dot by the message to produce a flame or recycle icon, a new Not Junk button will appear in your message pane - click this to mark this and similar messages as being safe.

One big advantage of this system is that you can now actively join the fight against spam! If you receive any spam or fraudulent messages into your inbox you can use a button to mark these as spam. This will alert the Google processes which can then identify and flag up similar spam messages in future. In this way the University community can join the millions of Gmail users already fighting spam in this way and make it increasingly difficult for the spammers to get through.